{"id":45360,"date":"2024-07-02T07:35:21","date_gmt":"2024-07-02T07:35:21","guid":{"rendered":"https:\/\/accuweb.cloud\/resource\/?post_type=faq&#038;p=45360"},"modified":"2026-02-18T11:34:38","modified_gmt":"2026-02-18T11:34:38","slug":"collaboration-roles-policies","status":"publish","type":"faq","link":"https:\/\/accuweb.cloud\/resource\/articles\/collaboration-roles-policies","title":{"rendered":"Collaboration Roles &#038; Policies"},"content":{"rendered":"<h2 class=\"ack-h2\">Collaboration Roles &amp; Policies<\/h2>\n<p>The <a class=\"ack-link-color\" href=\"https:\/\/accuweb.cloud\/resource\/articles\/account-collaboration\/\" target=\"_blank\" rel=\"noopener\">collaboration feature<\/a> of the platform stands out for its remarkable flexibility, achieved through its roles and policies framework. This mechanism allows precise control over access rights and permissions tailored to specific needs. This guide comprehensively covers how roles and policies are configured and applied.<\/p>\n<p>To begin, let&#8217;s define roles and policies:<\/p>\n<ul class=\"ack-ul\">\n<li><strong>Policies<\/strong> are small sets of APIs that enable specific operations.<\/li>\n<li><strong>Roles<\/strong> are combinations of policies that define the exact actions permitted.<\/li>\n<\/ul>\n<p>These entities can be managed within the platform dashboard under Account <strong>Settings &gt; Shared by Me section.<\/strong><\/p>\n<p><a href=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Settings-01.png\"><img fetchpriority=\"high\" decoding=\"async\" class=\"ack-article-image aligncenter wp-image-45374 size-full\" title=\"Settings\" src=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Settings-01.png\" alt=\"Settings\" width=\"590\" height=\"89\" srcset=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Settings-01.png 590w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Settings-01-300x45.png 300w\" sizes=\"(max-width: 590px) 100vw, 590px\" \/><\/a><\/p>\n<p><strong>Step 1.<\/strong> The <strong>Policies<\/strong> tab lists actions that can be assigned to roles. Initially, the platform offers a comprehensive set of System policies, which can be combined to cover a wide range of collaboration scenarios.<\/p>\n<p><a href=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Policies-01.png\"><img decoding=\"async\" class=\"ack-article-image aligncenter wp-image-45372 size-full\" title=\"Policies\" src=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Policies-01.png\" alt=\"Policies\" width=\"936\" height=\"417\" srcset=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Policies-01.png 936w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Policies-01-300x134.png 300w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Policies-01-768x342.png 768w\" sizes=\"(max-width: 936px) 100vw, 936px\" \/><\/a><\/p>\n<p><strong>Step 2<\/strong>. The Roles tab enables the creation of custom action sets, granting precise permissions to collaboration members.<\/p>\n<p><a class=\"ack-link-color\" href=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Roles.png\"><img decoding=\"async\" class=\"ack-article-image aligncenter wp-image-45373 size-full\" title=\"Roles\" src=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Roles.png\" alt=\"Roles\" width=\"700\" height=\"278\" srcset=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Roles.png 700w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Roles-300x119.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/p>\n<p>When adding, editing, or duplicating a role, you must provide the following details:<\/p>\n<ul class=\"ack-ul\">\n<li><strong>Name:<\/strong> Choose a suitable name for the role.<\/li>\n<li><strong>Description:<\/strong> Optionally, include a custom description.<\/li>\n<li><strong>Policies:<\/strong> Select specific actions permitted for the role; use search and filters to quickly identify and choose relevant policies.<\/li>\n<li><strong>Receive Load Alerts Notifications:<\/strong> Enable to allow role members to receive load alert notifications for shared environments.<\/li>\n<\/ul>\n<p><a href=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Add-Role.png\"><img loading=\"lazy\" decoding=\"async\" class=\"ack-article-image aligncenter wp-image-45364 size-full\" title=\"Add Role\" src=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Add-Role.png\" alt=\"Add Role\" width=\"496\" height=\"766\" srcset=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Add-Role.png 496w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Add-Role-194x300.png 194w\" sizes=\"(max-width: 496px) 100vw, 496px\" \/><\/a><\/p>\n<p>Unused roles can be deleted using the corresponding button in the tools panel.<\/p>\n<p><strong>Step 3.<\/strong> You can create multiple roles as needed. Here are some generic examples that demonstrate the flexibility of role configuration:<\/p>\n<ul class=\"ack-ul\">\n<li>Viewer: Permits viewing logs and files.<\/li>\n<li>User: Allows basic actions like starting\/stopping environments and restarting containers.<\/li>\n<li>Developer: Offers comprehensive access with some restrictions, such as creating, deleting, migrating, cloning environments, managing environment groups, and changing ownership.<\/li>\n<li>Admin: Grants full access, including creating new environments, installing JPS packages, and SSH access.<\/li>\n<\/ul>\n<p>These examples illustrate the potential applications of the feature. Feel free to customize roles according to your specific requirements.<\/p>\n<h2 class=\"ack-h2\">Roles Assigning Algorithm<\/h2>\n<p>The platform uses a specialized algorithm to assign roles based on access levels in specific environments. These levels are prioritized as follows:<\/p>\n<ul class=\"ack-ul\">\n<li><strong>Direct roles:<\/strong> Assigned directly to the environment, these roles take precedence over any other assigned roles.<\/li>\n<li><strong>Shared environment groups:<\/strong> A combination of roles assigned to all shared groups within the current environment. If a group lacks a specific role, it inherits from its parent group, following this chain up to the root Env Groups category (where a default role applies to all groups).<\/li>\n<li><strong>Base roles:<\/strong> Default roles assigned to all shared environments under the Environments category. These roles have the lowest priority and are only applied when no other roles are assigned.<\/li>\n<li><strong>Please note:<\/strong> Only roles from the highest available access level are used.<\/li>\n<\/ul>\n<p>To view your roles and allowed policies for shared resources, please check the account <strong>Settings &gt; Shared with Me section.<\/strong><\/p>\n<p><a href=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Shared-with-Me.png\"><img loading=\"lazy\" decoding=\"async\" class=\"ack-article-image aligncenter wp-image-45375 size-full\" title=\"Shared with Me\" src=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Shared-with-Me.png\" alt=\"Shared with Me\" width=\"1288\" height=\"503\" srcset=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Shared-with-Me.png 1288w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Shared-with-Me-300x117.png 300w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Shared-with-Me-1024x400.png 1024w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Shared-with-Me-768x300.png 768w\" sizes=\"(max-width: 1288px) 100vw, 1288px\" \/><\/a><\/p>\n<p>To check the roles assigned in a specific <a class=\"ack-link-color\" href=\"https:\/\/accuweb.cloud\/resource\/articles\/how-to-share-the-environment\/\" target=\"_blank\" rel=\"noopener\">shared environment,<\/a> navigate to its Settings and then go to the <strong>Collaboration<\/strong> section.<\/p>\n<p><a href=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Collaboration.png\"><img loading=\"lazy\" decoding=\"async\" class=\"ack-article-image aligncenter wp-image-45367 size-full\" title=\"Collaboration\" src=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Collaboration.png\" alt=\"Collaboration\" width=\"1104\" height=\"530\" srcset=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Collaboration.png 1104w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Collaboration-300x144.png 300w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Collaboration-1024x492.png 1024w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Collaboration-768x369.png 768w\" sizes=\"(max-width: 1104px) 100vw, 1104px\" \/><\/a><\/p>\n<p>Let\u2019s walk through some examples to clarify how roles are determined.<\/p>\n<p><strong>Example 1:<\/strong> If an environment isn&#8217;t part of any groups and isn&#8217;t directly shared, the default role for all environments is <strong>Networking.<\/strong><\/p>\n<p><a href=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Default-Role-Networking.png\"><img loading=\"lazy\" decoding=\"async\" class=\"ack-article-image aligncenter wp-image-45369 size-full\" title=\"Default Role: Networking\" src=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Default-Role-Networking.png\" alt=\"Default Role: Networking\" width=\"512\" height=\"493\" srcset=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Default-Role-Networking.png 512w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Default-Role-Networking-300x289.png 300w\" sizes=\"(max-width: 512px) 100vw, 512px\" \/><\/a><\/p>\n<p>Let&#8217;s figure out the access permissions. This environment isn&#8217;t directly shared and isn&#8217;t included in any shared environment group. Nevertheless, every environment has a <strong>Networking role<\/strong> assigned to it.<\/p>\n<p><a href=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Networking-Role-01.png\"><img loading=\"lazy\" decoding=\"async\" class=\"ack-article-image aligncenter wp-image-45378 size-full\" title=\"Networking Role\" src=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Networking-Role-01.png\" alt=\"Networking Role\" width=\"512\" height=\"493\" srcset=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Networking-Role-01.png 512w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Networking-Role-01-300x289.png 300w\" sizes=\"(max-width: 512px) 100vw, 512px\" \/><\/a><\/p>\n<p>Result: The environment is assigned the <strong>Networking<\/strong> role.<\/p>\n<p><strong>Example 2:<\/strong> The environment is accessible to <strong>Networking<\/strong> and is part of the shared group <strong>(Sales)<\/strong> that includes <strong>administrative<\/strong> roles. It falls within the categories highlighted in the accompanying image.<\/p>\n<p><a href=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Administrative-Roles.png\"><img loading=\"lazy\" decoding=\"async\" class=\"ack-article-image aligncenter wp-image-45365 size-full\" title=\"Administrative Roles\" src=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Administrative-Roles.png\" alt=\"Administrative Roles\" width=\"514\" height=\"495\" srcset=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Administrative-Roles.png 514w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Administrative-Roles-300x289.png 300w\" sizes=\"(max-width: 514px) 100vw, 514px\" \/><\/a><\/p>\n<p>The system distinguishes between two types of access levels in its environment: <strong>Networking<\/strong> and <strong>shared environment groups (Admin).<\/strong><\/p>\n<p>It prioritizes roles based on the higher access level, giving precedence to <strong>Networking<\/strong> access roles while disregarding roles assigned at the <strong>shared environment groups<\/strong> level.<\/p>\n<p><a href=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Assign-to-Networking-Role.png\"><img loading=\"lazy\" decoding=\"async\" class=\"ack-article-image aligncenter wp-image-45366 size-full\" title=\"Assign to Networking Role\" src=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Assign-to-Networking-Role.png\" alt=\"Assign to Networking Role\" width=\"814\" height=\"299\" srcset=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Assign-to-Networking-Role.png 814w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Assign-to-Networking-Role-300x110.png 300w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Assign-to-Networking-Role-768x282.png 768w\" sizes=\"(max-width: 814px) 100vw, 814px\" \/><\/a><\/p>\n<p>Result: The environment is assigned only the <strong>Networking role.<\/strong><\/p>\n<p><strong>Example 3:<\/strong> The target environment is part of two groups. The first group includes the <strong>Developer<\/strong> and <strong>User1<\/strong> roles, with its parent group having the Admin role and the second no assigned roles.<\/p>\n<p>By default, all groups are assigned the <strong>Networking role.<\/strong> This environment is illustrated in the image below.<\/p>\n<p><a href=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Environment-Target.png\"><img loading=\"lazy\" decoding=\"async\" class=\"ack-article-image aligncenter wp-image-45370 size-full\" title=\"Environment Target\" src=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Environment-Target.png\" alt=\"Environment Target\" width=\"508\" height=\"288\" srcset=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Environment-Target.png 508w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Environment-Target-300x170.png 300w\" sizes=\"(max-width: 508px) 100vw, 508px\" \/><\/a><\/p>\n<p>To determine the access level, we need to consider that all roles are associated with <strong>shared env groups<\/strong> at the same level. First, we check the roles for each group.<\/p>\n<p>The first group directly includes the <strong>Developer<\/strong> and <strong>User1 roles,<\/strong> disregarding the parent role.<\/p>\n<p>The second group has no roles, so we refer to its parent group. If the parent group also lacks roles, the default <strong>Networking role<\/strong> is assigned.<\/p>\n<p><a href=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Default-Role.png\"><img loading=\"lazy\" decoding=\"async\" class=\"ack-article-image aligncenter wp-image-45368 size-full\" title=\"Default Role\" src=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Default-Role.png\" alt=\"Default Role\" width=\"712\" height=\"223\" srcset=\"https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Default-Role.png 712w, https:\/\/accuweb.cloud\/resource\/wp-content\/uploads\/2024\/07\/Default-Role-300x94.png 300w\" sizes=\"(max-width: 712px) 100vw, 712px\" \/><\/a><\/p>\n<p>The result is a combined list of policies from the<strong> Developer, User1,<\/strong> and <strong>Networking roles.<\/strong><\/p>\n<div class=\"cta-btn-top-space ack-extra-image-space\">\n  \t\t<div data-elementor-type=\"section\" data-elementor-id=\"38668\" class=\"elementor elementor-38668\" data-elementor-settings=\"{&quot;ha_cmc_init_switcher&quot;:&quot;no&quot;}\" data-elementor-post-type=\"elementor_library\">\n\t\t\t        <section class=\"elementor-section elementor-top-section elementor-element elementor-element-882321f elementor-section-boxed elementor-section-height-default elementor-section-height-default ct-header-fixed-none ct-row-max-none\" data-id=\"882321f\" data-element_type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n            \n                        <div class=\"elementor-container elementor-column-gap-default \">\n                    <div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-7cc79cc\" data-id=\"7cc79cc\" data-element_type=\"column\">\n        <div class=\"elementor-widget-wrap elementor-element-populated\">\n                    \n        \t\t<div class=\"elementor-element elementor-element-e31b40f elementor-widget elementor-widget-shortcode\" data-id=\"e31b40f\" data-element_type=\"widget\" data-widget_type=\"shortcode.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-shortcode\"><\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t            <\/div>\n        <\/div>\n                    <\/div>\n        <\/section>\n        \t\t<\/div>\n\t\t<\/div>\n<div class=\"cta-btn-bottom-space\"><\/div>\n","protected":false},"author":1,"featured_media":52879,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","class_list":["post-45360","faq","type-faq","status-publish","has-post-thumbnail","hentry","faq_topics-account-pricing","faq_topics-accounts-collaboration","faq_topics-collaboration-roles-policies","faq_topics-kb","faq_topics-product-documentation"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.10 (Yoast SEO v24.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Configuring and Managing Roles and Policies for Collaboration<\/title>\n<meta name=\"description\" content=\"Gain insights into creating custom action sets for collaboration roles, granting precise permissions to collaboration members.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/accuweb.cloud\/resource\/articles\/collaboration-roles-policies\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Collaboration Roles &amp; 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